There are a number of key concepts to understand when working with the finance of any Enrolment. These are explained on this page.
Enrolment Finance Panel
The full finance details of the Enrolment are displayed in the Enrolment Finance Details panel.
This shows all unposted and posted finance for each Account related to the Enrolment.
There is one line per Finance Journal.
Example 1: basic direct student enrolment
Example 2: any discounts and commissions are separate Finance Journals and so are displayed on separate lines, as per the following example:
Example 3: where the Booking Fee is included with the course fee and the Accommodation Fee included with the Accommodation booking - these are displayed in the Enrolment Finance panel:
Posted vs Unposted Income
Unposted income = any income that has not yet been invoiced.
Posted income = any income that has been invoiced.
Unposted Finance (before invoicing) | >>> | Posted Finance (after invoicing) |
|---|---|---|
Note: if Partial invoice is used, there may be a combination of unposted and posted income:
If any changes are made to the bookings after the Enrolment has been invoiced, the changes will show as unposted until the enrolment is invoiced again.
For more details, please see here.
Invoice Method
The invoice method determines who is paying for each booking (Student, Agent or Company).
Invoice Method | Type of Booking | Description | Who is paying the fees? | Accounts |
|---|---|---|---|---|
Student Direct | Direct student |
| Student | Invoiced on the Student Account. |
Agent Net | Agent student |
| Agent | Invoiced on the Agent Account. |
Student Gross | Agent student |
| Student | Invoiced on the Student Account. Commission Credit Note on Agent Account. |
Agent Gross | Agent student |
| Agent | Invoiced on the Agent Account. Commission Credit Note on Agent Account |
Company Direct | Company student |
| Company | Invoiced on the Company Account. |
Company Gross | Company student |
| Company | Invoiced on the Company Account. Commission Credit Note on the Agent Account. |
Typically the whole enrolment uses the same invoice method, but it is possible to adjust this on each booking if required in the Enrolment Booking Finance Details panel on the relevant booking screen. For example, the agent may be paying net for the course booking, but the student is paying the school for the accommodation booking. Consider the following example: