Accommodation Payment Batch

• This article advises how to configure your system to be able to run accommodation payment batches and then how to run and export them.

Supplier Cost Services

• For each Accommodation Service you wish to pay a provider for, there must be a corresponding Cost Service and PriceItem to hold the amount that the provider will receive, including any variables for service options such as room type, board type, high season supplement.

• The basis on which the provider is paid can be independent of the amount the student is charged. For example, the Supplier Service PriceItem may charge the student a full week for 6 nights, but the Supplier Cost Service PriceItem may pay the provider for just the 6 nights and not the full week.

• Please refer to your System Administrator if you need any support in creating these Cost Services and PriceItems.

Accommodation Accounts

• For any accommodation Accounts that you would like to pay through the batch, they need the following:

Accommodation Payment field must be ticked: If you wish to pause payments to the host for any reason, you can tick the Accommodation Payment Hold field. Note: layout of the fields on the page in your org may vary depending on your system configuration.

Each Supplier Service that the Accommodation provider offers must have a relattionship to the corresponding Supplier Cost Service, set up in the previous step.