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There are a number of key concepts to understand when working with the finance of any Enrolment. These are explained on this page.

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Enrolment Finance Panel

  • The full finance details of the Enrolment are

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  • displayed in the Enrolment Finance Details panel.

  • This shows all unposted and posted finance for each Account related to the Enrolment.

  • There is one line per Finance Journal.

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  • Example 1: basic direct student enrolment

  • Example 2: any discounts and commissions are separate Finance Journals and so are displayed on separate lines, as per the following example

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Admin fees being bundled.

Posted vs Unposted Income

Invoice Method

  • The invoice method determines who (Student, Agent or Company) is paying for each booking and how they are paying.

  • Typically the whole enrolment uses the same invoice method, but it is possible to adjust this on each booking if required. For example, the agent may be paying net for the course, but the student is paying the school for the accommodation:

  • Example 3: where the Booking Fee is included with the course fee and the Accommodation Fee included with the Accommodation booking - these are displayed in the Enrolment Finance panel:

Posted vs Unposted Income

  • Unposted income = any income that has not yet been invoiced.

  • Posted income = any income that has been invoiced.

Unposted Finance (before invoicing)

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Posted Finance (after invoicing)

Note: if Partial invoice is used, there may be a combination of unposted and posted income:

If any changes are made to the bookings after the Enrolment has been invoiced, the changes will show as unposted until the enrolment is invoiced again.

For more details, please see here.

Invoice Method

  • The invoice method determines who is paying for each booking (Student, Agent or Company).

Invoice Method

Type of Booking

Description

Who is paying the fees?

Accounts

Student Direct

Direct student

  • The student is paying you directly for the enrolment.

  • There are no other third parties involved.

Student

Invoiced on the Student Account.

Agent Net

Agent student

  • The student has come to you through an agency.

  • The student will pay the agent gross fees and the agent will pay the school net fees.

Agent

Invoiced on the Agent Account.

Student Gross

Agent student

  • The student has come to you through an agency.

  • The student will pay the school gross fees and the school will pay the agent commission.

Student

Invoiced on the Student Account.

Commission Credit Note on Agent Account.

Agent Gross

Agent student

  • The student has come to you through an agency.

  • The agency will pay the school gross fees and the school will pay the agent commission.

Agent

Invoiced on the Agent Account.

Commission Credit Note on Agent Account

Company Direct

Company student

  • The student has come to you through a company

  • The company will pay the school gross fees. No agent involved.

Company

Invoiced on the Company Account.

Company Gross

Company student

  • The student has come to you through a company and agent

  • The company will pay the school gross fees and the school will pay the agent commission.

Company

Invoiced on the Company Account.

Commission Credit Note on the Agent Account.

Comparison of finance on different accounts

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  • Typically the whole enrolment uses the same invoice method, but it is possible to adjust this on each booking if required in the Enrolment Booking Finance Details panel on the relevant booking screen. For example, the agent may be paying net for the course booking, but the student is paying the school for the accommodation booking. Consider the following example: