Document Template Branding

• Your Schoolworks system will come packaged with a large range of document templates to cover many common needs for a language school.

• You can then customise these to your preferred messaging, or create new document templates if required.

• The document templates stored in your Google Drive have Schoolworks branded header and footer images on them as a default.

• When the documents are generated, the system will replace these header and footer images with your own images.

  • These are held in Schoolworks on the School object, so if you have multiple schools, you can apply different branding to each.

• When the documents are emailed to students, they are converted to PDFs to prevent any changes.

Before merging:

 

Open

After merging:

 

Open

Header and Footer Image Requirements

• The following file specifications are accepted (NOTE: Google manages these images in printable size, not in pixel size. If the printable size does not match, the image will be stretched or shrunk to fit):

  • PNG file type

  • Transparent background

  • Printable Size:

    • Header: 21cm x 4cm

    • Footer: 21cm x 3cm

  • Pixel Size:

    • Header: 1588px x 302px

    • Footer: 1588px x 227px

  • File Size: no more than 50KB

• Sample header file: https://drive.google.com/file/d/14EWC53RAsktpD_hOb3BjkVv06AV_-kB_/view?usp=sharing

• Sample footer file: https://drive.google.com/file/d/1r9V3Nw4ljUj1H5PkUH97_tMvbyqsXrzh/view?usp=sharing

Scanned Signature Image Requirements

• It is also possible to merge an image of the user’s scanned signature to the document to give a more personalised effect.

• The signature image is held on the User Record so each user can have their own signature on documents.

• If you would like to add scanned signature images to your system, please create an image file with the following specifications and send to support@schoolworks.co.uk with details of which user it applies to:

  • PNG file type

  • Transparent background

  • Printable Size: 4cm x 1.33cm

  • Pixel Size: 150px x 50px

  • File Size: no more than 10KB

• It is generally desirable for any images to be as lightweight as possible in order to keep the document size low - improving speed of transfer and reducing data storage requirements.