There are a number of key concepts to understand when working with the finance of any Enrolment. Please ensure you familiarise yourself with these before working on any Enrolment Finance.
Enrolment Finance Panel
The full finance details of the Enrolment are displayed in the Enrolment Finance Details panel.
This shows all unposted and posted finance for each Account related to the Enrolment.
There is one line per Finance Journal.
Example 1: basic direct student enrolment:
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Example 2: any discounts and/or commissions are separate Finance Journals and so are displayed on separate lines:
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Example 3: where any Admin Fees are automatically included with Bookings, they are displayed on separate lines:
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Posted vs Unposted Income
Unposted income = any income that has not yet been invoiced.
Proforma documents display unposted income.
Posted income = any income that has been invoiced.
Invoice documents display posted income.
Unposted Finance (before invoicing) | >>> Press Pressing Invoice at the top of the screen - invoices ALL bookings on the Enrolment. | Posted Finance (after invoicing) |
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If Partial Invoice is used, there may be a combination of unposted and posted income:
Unposted Finance (before invoicing) | >>> Using Partial Invoice button to invoice the Course Booking only. | Posted and Unposted Finance (after partial invoicing) |
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If any changes are made to the bookings after the Enrolment has been invoiced, the changes will show as unposted until the enrolment is invoiced again.
Unposted Finance (before invoicing) | >>> Press Invoice at the top of the screen - invoices ALL bookings on the Enrolment. Subsequent changes made to Bookings create new unposted finance. | Posted and Unposted Finance (after invoicing then making changes) |
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For more details on Invoicing and , please see these articles.
For more details on Partial Invoicing, please see here these articles.
For more details on Editing Bookings, please see here.
Invoice Method
The invoice method determines who is paying for each booking (Student, Agent or Company).
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Invoice Method
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Type of Booking
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Description
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Who is paying the fees?
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Accounts
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Student Direct
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Direct student
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The student is paying you directly for the enrolment.
There are no other third parties involved.
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Student
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Invoiced on the Student Account.
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Agent Net
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Agent student
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The student has come to you through an agency.
The student will pay the agent gross fees and the agent will pay the school net fees.
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Agent
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Invoiced on the Agent Account.
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Student Gross
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Agent student
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The student has come to you through an agency.
The student will pay the school gross fees and the school will pay the agent commission.
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Student
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Invoiced on the Student Account.
Commission Credit Note on Agent Account.
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Agent Gross
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Agent student
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The student has come to you through an agency.
The agency will pay the school gross fees and the school will pay the agent commission.
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Agent
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Invoiced on the Agent Account.
Commission Credit Note on Agent Account
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Company Direct
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Company student
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The student has come to you through a company
The company will pay the school gross fees. No agent involved.
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Company
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Invoiced on the Company Account.
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Company Gross
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Company student
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The student has come to you through a company and agent
The company will pay the school gross fees and the school will pay the agent commission.
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Company
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Invoiced on the Company Account.
Commission Credit Note on the Agent Account.
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