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A simple option, for percentage or discount amount based promotions;
More complex promotions which can involve changes to pricing, or introducing discount price entries which can be combined with either existing pricing from a master price list, or new pricing altogether.
Simple Discount Percentage or Amount Finance Promotions
Discount percentage-based promotions (e.g. 10%) or amount-based promotions (e.g. £20) are defined using just the Finance Promotion record, and are for percentage based promotions. E.g. xx% off.
You can then enable specific services or schools of services by using the Finance Promotion Relationship links (see below).
There are some controls on the Finance Promotion record to allow you to determine when the promotion can be used- either based on the Promotion Date or the Enrolment Date.
For example (assuming the Finance Promotion record was marked as Active):
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Code: the code for use in online booking systems or for internal use within Enrolment or Estimate screens (more details below).
Promotion Item Description: the description that will be used as a line item description in the journal generated for the promotion.
Valid From: This controls whether the promotion is valid between a Promotion Start Date and End Date (regardless of Enrolment dates) or only applies to Enrolments starting between a specified Start Date and End Date. For example,
Valid From = Promotion Start Date | Valid Start Date = 07/11/2022 | Valid End Date = 11/11/2022
This would allow users to use the Promo Code between the 7th and 11th on any Enrolments, regardless of Enrolment Start and End Date
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Valid From = Enrolment Start Date | Start Date = 07/11/2022 | End Date = 11/11/2022
This would allow users to use the Promo Code at any point and the discount will apply on any Enrolments starting between the 7th and the 11th
It is not currently possible currently to control the period of the Enrolment that the promotion would apply to - for example, we cannot apply this promotion ONLY to enrolments that are completed before the end of 2023.
Price List Group: used in complex Price List Finance Promotions - see section below
Price List: used in complex Price List Finance Promotions - see section below
Portal Active: This must be checked to allow the promotion to be used within online portals.
Active: This must be checked for the promotion to be used either internally or externally.
Select one of the following:
Discount Percentage: the percentage discount to be applied when the Code is used, e.g. 10%
Discount Amount: a fixed amount of discount to be applied when the Code is used, e.g. £20
Finance Promotion (Service/School) Relationships
By default, the promotion will be applied to all services, but restricted by the (apply to) discount flag on the Price record.
We can further restrict what the promotion is applied to by adding either a service or school record to the Finance Promotion Relationships related list, under the Finance Promotion record.
By adding a service record, the promotion will only be applied to that specific service. Add multiple services to allow for many.
Alternatively, we can add a school record and make the promotion school-wide.
Step-by-step guide - Simple Discount Promotion
Create a new Finance Promotion
Navigate via System Objects to Finance Promotions
click New
Enter the discount
Enter the discount amount or discount %
Enter the Valid Type - by Promotion Start Date or Enrolment Start Date
Enter the Valid Start Date and Valid End dates
Create (assign) the Finance Promo Relationships
These control which Services (or School) are eligible for the discount
Test
Setup a test student (if you don’t have one already)
Test your new Promo Code
Complex Price List Finance Promotions
Price List based Finance Promotions are defined using the Finance Promotion record linked to a Price List Group and associated Price lists.
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Get 2 weeks free with every 10 weeks purchased, get 3 weeks free with every 20 weeks purchased
Get £100 off every course (or you can target any specific service or type of service)
Any combination of the above
Finance Promotion (Service/School) Relationships
By default, the promotion will be applied to all services, but restricted by the (apply to) discount flag on the Price record.
We can further restrict what the promotion is applied to by adding either a service or school record to the Finance Promotion Relationships related list, under the Finance Promotion record.
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Create a new Finance Promotion
Navigate via System Objects to Finance Promotions
New
Enter the discount
Enter the discount amount or discount %
Enter the Valid Type - by Booking Date of Start Date
Enter the Valid from/to dates
Create (assign) the Finance Promo Relationships
These control which Services (or School) are eligible for the discount
Test
Setup a test student (if you don’t have one already)
Test your new Promo Code
Step by Step guide - Merge Price List Group or Price List Discounts
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The link can also include other parametes parameters - Service Group (to target a list of Services) or even a specific Service (e.g. Course) and Specific Dates.
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