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It is necessary to associate all Accommodation Providers with the Services they are able to deliver.
This allows the system to understand a Homestay provider can deliver accommodation for students who have booked the Homestay Service.
This section also associates the Accommodation Provider with how much they should be paid for each placement.
Click New to create a new Supplier Service record, and enter the name of the delivery Service (what the student is buying) and the Cost Service (how much the provider should be paid
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IOf If you are not sure which Services to use here, check an alternative provider that you know works, or seek support from your System Administrator.
Most providers only have one Supplier Services record, but it is possibly to have more than one.
For example, a homestay provider may sell their room as a Homestay Room or an Apartment, which might be priced differently for the customer.
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Next, it is necessary to create the Rooms the provider has available. These are known in Schoolworks as “Resources”.
Click on New Resource which will take you through to a new screen. Complete the details as follows:
Resource Name - the name of the room (enter in both fields, these appear in different parts of the system)
Capacity - the maximum number of students that can be placed in the room.
Location - leave blank
Description/Amenities - enter if required, these can feed through to documents and
emails
Exclusions - enter any specific exclusions for the room (in addition to the Account level exclusions)
Room Availability/Unavailability - typically, it is preferable to put “long” dates on the Availability, then add specific weeks the room may be unavailable in the Unavailability section.
This saves time in having to continually update the availability.
Unavailability could include when the host is away on holiday, or the room is being refurbished for example.
Room Options - move the Room Options (fed from the Service) that the room can deliver. For example if students booking Full Board, Half Board and Self-Catering options can be place in here, add these to the right hand side. if the room is a Single Room, not Double, then only add the Single Room option.
These options will vary depending on what options your school sells.
If the option is not added that matches what the student has booked, the room will not appear in the placement screen when trying to place the student.
When finished, the record will look something like this:
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